The Difference Between Place Cards and Escort Cards

When you’re planning a wedding or event, every detail counts – especially when it comes to creating a cohesive and upscale guest experience. A common confusion is understanding the difference between place cards and escort cards. Both play an important role to help guests find their seats, but they serve different purposes. If you are currently planning your wedding, this guide will help you decide which option is right for you!

Photography: Whitney Hunt Photography

What are place cards?

Place cards, also referred to as name cards, are typically small cards at each place-setting at the tables. They indicate exactly where each guest will sit. They are especially useful for formal or seated dinners where specific seating arrangements are required.

Place cards typically include:

• Name of guest
• Additional details such as meal choices

A couple may strategically seat guests who share common interests together or keep family dynamics in mind. (Gotta keep Auntie Mai at least 5 seats away from Auntie Lucy… iykyk lol). Name cards ensure that these details are thoughtfully executed.

From a design perspective, they also offer a chance to tie in your wedding theme. Whether you opt for classic calligraphy on beautiful thick card-stock, clear acrylic cards, or something entirely unique like engraved stone, place cards bring a personalized touch to your reception!

What are escort cards?

Escort cards, on the other hand, guide guests to their assigned table rather than their specific seat. Typically they’re displayed on a table near the entrance to the reception area.

Included on the cards are:

• Guest’s name (or names, if they are a couple seated next to each other)
• Their assigned table number

Photography: Whitney Hunt Photography

Guests take their escort cards upon arrival, locate their table, and then choose their own seat at that table unless place cards are provided there as well. The combination of using both escort cards and place cards are often used for black tie weddings or more formal affairs.

Escort cards also offer flexibility in creative design. You can pin these cards to a large installation or attach them to small favors like mini bottles or treats for a cute and functional keepsake!

Do I need both escort cards and place cards?

In some weddings, both are used together for maximum organization. This combination works well for formal weddings or events where there are plated dinners with specific meal preferences.

However, for more relaxed or buffet-style receptions, you may just opt for escort cards to guide guests to their tables and allow them to pick their own seats. The choice depends on the tone and style of your celebration.

Seating charts are often used instead of escort cards. They can be beautifully done to add impact upon entering the reception hall – decorated with flowers and candles! So, you can choose to have the combination of a seating chart and place cards at the table.

It’s recommended to have at least escort cards or a seating chart. Imagine the chaos of 100+ guests scrambling to find their seats… while they’re hungry haha…

In the end, your choice between place cards and escort cards – or both – should reflect the flow of your event and the guest experience you want to create. No matter which you choose, incorporating thoughtful designs and cohesive details will leave a lasting impression on your guests.

Looking to have custom designed place cards or escort cards?

Let’s create something unique that will match your vibe and aesthetic. I’ll ensure these small details make a big impact on your special day!

Looking for inspo for wedding stationery? Check out this classic white and blue San Francisco wedding! Don’t forget to follow Nancy Huang by Design on Instagram for more wedding inspiration, behind-the-scenes, and tips.

with love,

Nancy